Could two people answer this question differently?
5 MINUTES · 9 SOURCES
Information creates certainty only when the project knows where the
current answer lives. Use this audit to test whether critical project
information has one visible, trusted home.
01 · 09
Scope
If someone asked what is included in the project today,
would everyone give the same answer?
Think about the current scope of work, exclusions, assumptions,
and approved changes.
02 · 09
Budget
If someone asked what the project financially stands at today,
would everyone be working from the same information?
Think about the contract, approved changes, pending costs,
allowances, commitments, and current forecast.
03 · 09
Schedule
If someone asked what happens next and when, would they find
the same answer?
Think about milestones, critical dates, dependencies,
procurement, and current schedule changes.
04 · 09
Decisions
If someone asked what has been decided, would they know where
to find the current answer?
Think about design decisions, selections, approvals,
open decisions, and decision ownership.
05 · 09
Selections
If someone needed the current product, finish, or material selection,
would they know exactly where to look?
Think about product information, specifications, samples,
substitutions, approvals, and procurement status.
06 · 09
Documents
If someone needed the latest drawing, specification, or project
document, would they know which version to use?
Think about drawings, specifications, reports, revisions,
and superseded documents.
07 · 09
Changes
If someone asked what has changed—and what has been approved—
would they find one current record?
Think about change orders, field changes, pending changes,
substitutions, and their financial or schedule effects.
08 · 09
People
If someone needed to know who is responsible for something,
would they know where to find the answer?
Think about responsibilities, decision makers, consultants,
subcontractors, vendors, and contact information.
09 · 09
Commitments
If someone asked what needs to happen next, who owns it,
and by when, would they find one current answer?
Think about meeting commitments, action items, deadlines,
open tasks, and next steps.
The Certainty System · Centralize
Your Information Audit
0
Clear Sources
0
Sources Needing Attention
Where to start
HBG Principle
Information that can’t be found might as well not exist.
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